Ohio University Board of Trustees minutes, v. 08 (1906-1908)

13 I Ohio University Record, Meetinglt may 14,1908. Whereupon,the said resolution was declared adopted. The Following resolution was offered by Mr.Duff,who moved its adoption, which was seconded by Jones and unanimously adopted.* "RESOLVED,That the sum of Eighty Dollars ($80.00) be appropriated for the use of the Y.M.C.A. ,and the Y.W.C.A. ,of the University,to be divided equally between these two associations,said appropriations being made in consideration of services rendered by the members of these organizations in looking up quarters for,and in extending other help to,new students entering the University". Upon motion of Duff,seconded by Fenton,the Board recessed until one o'clock P.M. 00000 OFFICE OF THE BOARD OF TRUSTEES OF THE OHIO UNIVERSITY. Athens,Ohio,May 14,1908,1 o'clock P.M. The Board met pursuant to recess motion. ^oil-call showed the following membefts present! Biddle,Blackstone,Coultrap ,Davidson,Duf f ,Ellis ,Fenton ,Hamblin ,Kinnison,Tompkins ,Lowry ,0'Bleness, Welch,Wood. Pursuant to motion adopted at the forenoon session of said Board,a vote was taken on the motion made by Welch and seconded by Jones regarding the securing of additional plans,specifications and details for the gymnasium, the vote on said motion being as follows: AYES: Tompkins,Welch. NAYS: Biddle,Blackstone, Coultrap, Davidson, Duff, Ellis, Fent on, Kamblin, Kinni son,Lowry ,0'Bleness,Wood. Whereupon,the said motion was declared lost. The Building Committee submitted the following report: Athens,0hio,May 14,1908. To the Board of Trustees of Ohio University. Gentlemen:We,the undersigned,members of your Committee on Buildings recommend the adoption of the plans for a new gymnasium prepared and presented by Architect Frank L.Packard,Columbus,Ohio,and in connection with the same we recommend the adoption of the resolutions herewith presented as a part K&a m ..-

I. -• - ■ ■ : &S3Hr 5b Ohio University Record, Meeting Ma^ 14,1908, of this report. Respectfully submitted, (ALSTON ELLIS ( Members of Building Committee. (HENRY O'BLENESS ( (J.M.WELCH The Following resolution was offered by Hamblin,who moved its adoption, seconded by Coultrap: "RESOLVED,That the gymnasium building,for which the general Assembly of Ohio recently made an appropriation of $35,000,be located on that part of the University Campus lying between Boyd Hall and the Carnegie Library and fronting on Park Place - the exact location of the building to be determined by the Building Committee (Messrs.Ellis,Welch,and O'Bleness) in connection with the Architect. / RESOLVED,That the preliminary sketch and plans of such building,as this day presented to the Board of Trustees by Architect Frank L.Packard,Columbus, Ohio,be approved and accepted,and that Mr.Packard be and is hereby employed as Architect for drawing the completed plans and specifications for the said gymnasium building and for the supervision of the construction of the same, under the direction of said Building Committee,at a compensation of five per cent.(5^) on the contract price or eost of the completed building. RESOLVED,That the Building Committee of the Board,as aforesaid,is hereby given full power to approve,or modify and approve,the completed plans and specifications as prepared by Architect Packard and thereafter to secure their acceptance by the constituted State authority. RESOLVED,That should the lowest and best bid for the construction and completion of the gymnasium building,planned as herein provided,as accepted by this Board at a subsequent meeting,be in excess of the appropriation of $35,000 heretofore referred to,then such excess cost shall be met from the general revenue fund of the Ohio University,unless the same is met by special appropriation hereafter made by the General Assembly of Ohio." Roll-call upon the adoption of said resolution resulted as follows: AYES-* Biddle,Blackstone,Coultrap,Davidson,Duff, Ellis, Pent on,Hamblin, Kinnison,Tompkins ,Lowry,O'Bleness,Welch,Wood. NAYS: None. Whereupon said resolution was declared unanimously adopted. The report of the Auditing Committee on the reports of the Auditor-Secretary and the Treasurer for the fiscal year ending November 14,1907,was presented and read. Whereupon,motion was made,seconded and unanimously adopted that said report be received and placed on file. Said report of said Auditing Committee is as follows ,to-wit:

F Ohio? University Record, Meeting_^^Mayj409Q^ Athens,Ohio,January 30th ,1908 To the Honorable Board of Trustees, Ohio University. Gentlemen:We,your Committee,appointed to Audit the Books and accounts of the Auditor and Treasurer of the Ohio University,beg leave to report as follows: The full Committee met at Athens January 30,1908,and spent the entire day in the examination,going over every voucher and comparing it with the entries made in books of both the Auditor and Treasurer. The examination was made as of November 15,1907 - the end of the fiscal year. BOOKS AND ACCOUNTS. We found the accounts kept in a careful and business-like manner. That the method of book-keeping as suggested by the State Bureau of Accounting has been faithfully followed,for which we most heartily commend both the Auditor and the Treasurer. 5... ' AUDITOR'S BOOKS. The Auditor's books show receipts aggregating $120,137.29,while the books of the Treasurer show $123,200.14 as the amount coming into his hands. The difference as shown is the amount received from rents which came direct to the Treasurer.This amount is $3062.85,which if added to the Auditor's account will show the same amount; viz.* $123,200.14 received. TREASURER'S BOOKS. The Treasurer's report shows total expenditures $114,189.93,leaving a balance due in treasury,November 14,1907,of $9010.21. This balance is certi fied to by the Cashier of The First National Bank,Athens,Ohio. COMPETITIVE BIDDING. The Committee would recommend that all supplies be purchased on competitive bidding. This is in the line of both economy and correct business methods. EXTRA SERVICE, We find under expenditures $1547.46 was paid out under the caption - Extra Services. We do not regard this as good business. The salaries,as fixed by the Board of Trustees for the year,should be made to cover the service rendered by all employes. V.

&&■» Ohio University Record, Meeting Hay 14,190a. VOUCHERS. The Committee finds that in several cases vouchers were horored which were incomplete and indefinite. We would recommend that all bills rendered show in full for what the money was paid out. FIELD AGENT. The books show that $979-01 was paid out for traveling expenses in ad dition to salary of $1200.00.We have no means of passing judgment as to the value of the returns from field work;but unless a favorable showing can be made this expenditure should be discontinued. SPECIAL APPROPRIATIONS. At the June meeting in 1906,the Board of Trustees appropriated,upon recommendation of President Ellis,the sum of $9500.00. At the end of the college year it was found that $10615.39 had been drawn.Or in other words the Special Appropriation Fund was overdrawn $1115.39. We believe good business practice would bring the expenditures within the Special Appropriation. The Committee further finds that for the five months period from June 15,1907,to November 15,1907,there was an additional expenditure of nearly 3000.00 under same head. In conclusion,the Committee would respectfully recommend,in all transactions touching the interests of our Cherished Institution,that the most rigid business principles and practices be applied,to the end that those who have accepted the trust with its responsibilities,may merit the just approbation of the State of Ohio. An Abstract of Receipts and Disbursements furnished by Auditor Foster and Treasurer Harming are appended hereto. Respectfully Submitted, Auditing Committee. C.C.DAVIDSON F.C.WKILEY LUCIEN J.FENTON p The following resolution was Introduced by Welch-' "Whereas,that part of Section 2 of the Act of the General Assembly of Ohio,passed February 18th,1804,whereby the President of the Ohio University is made an ex-officio member of the Board of Trustees of the University,is inconsistent with,and repugnant to,the provisions of Section 2,Article VII of the Constitution of the State,which provided that the Trustees of all the State Institutions shall be appointed by the Governor; and Whereas,our Supreme Court has,by repeated decisions,held that all laws or parts of laws in force on the first day of September,1851,that are inconsistent with and repugnant to the Constitution of 1851,are,by implication, repealed; Now,therefore,be it resolved that the office of President of the

g&e ■■P™ Ohio University Record, Meeting—n^JAUaoa Board of Trustees of the Ohio University be,and the same is,hereby established,and that such office shall be filled by a member of said Board,who shall preside at the meetings of said Board". Whereupon,motion was made by Welch that further consideration of said resolution be postponed until the annual June session of the Board and,in the meantime,that the legal questions therein involved be submitted to the Attorney-General,which motion was adopted. Upon motion of Duff,seconded by Lowry,the Board adjourned to meet at eight o'clock A.M.,June seventeenth,1908. Attest: XV^Cn&M* Secretary Board of Trustees, Ohio University. President Ohio University.