LAGANZ-Octavos-Pt-2-Incl-Quartos-Index-Cards-0301-0400

Transcription Goals

The focus of our transcription is on:

• Correcting the optical character recognition (OCR) text.
• Making sure the SHELF LIST stamp text and unwanted characters are removed.
• Putting each element in the card on its own numbered line, left aligned and separated with a return line break.
• Making sure long items eg long titles do not break onto two numbered lines.
• Incorporating some handwritten changes on cards.

Here are the key steps:

1. The text of the SHELF LIST stamp or the SHMOD stamp is not needed - delete all of those characters.
2. From this point onwards retain all of the text and handwritten comments that you see in the card.
3. Starting with, the call number at top on two or three lines ...
   L347
   BAN
   
   
4. If there is handwritten text saying "Online" with or without a number, add Online [and the number] under the call number.
5. A line for the author or editor of the book follows. Retain the capitalisation that you see.
   
   BANNON, Ann
   
   
6. A line or lines for the title of the book follows.
7. Publication information - place: publisher, year - often runs on after the title, but we would like this on its own line, eg:
   
   Tallahassee, Fl.: Naiad Press, 1983.
   
   If you see a comma , after the place of publication you can replace that with the more usual colon :.
   
   
8. Page number information follows on its own line, eg:
   
   iii, 25p. (letter p. is short for "pages").
   
   
9. Series information might follow, again put it on its own line.
10. An ISBN goes on its own line.
11. An edition statement might be present, it goes on its own line.
    
    First published in 1957.
    
    
12. Subject terms numbered 1, 2 or 3 for subjects, or I, II or III for additional name and title entries follow, and each one should be on its own line eg:
    
    1. Novels, American
    I. Title.
    
    
13. An accession number may be the last item on the card and may be handwritten eg:
    
    Acc. No. 4024
    
    
14. If there is CONT Card 2 information, include that as well.
15. Delete any empty rows at the end, including a red dot you might see in some cards.
16. Do a quick check for tricky things like: numeral 1s showing as lower case letter l, or zeros 0 transposed for capital letter O.
17. You're nearly done!
18. There is no need to check the Needs review box. Every card will be reviewed by an expert.
19. Leave the page Title field as page_0021 or similar. This will be changed by one of our expert team who will change it to something like LAGANZ-OCTAVOS-L347-BAN, or similar, as a way of indicating that they have reviewed the card for us.
20. Save your changes! Click the DONE button. Note: Using Done (not just Save) is a change of instruction from 13 Jul onwards.
21. Try another index card. You have been a great help, thank you!

Transcription Conventions

• Spelling: Use the spelling you see on the card.
• Te reo Māori and foreign language characters: Replace them by copying them from here - ā, ī, ē, ō, ū, Ā, Ē, Ī, Ō, Ū, ü, ó, ø, ô, ç, è, é - or from the table at Unicode language characters or Type It (Māori and common European languages).
• Capitalization: Retain the card's original capitalisation. The first major proper word in the description is capitalised to indicate how the card is filed in an alphabetical sequence.
• Punctuation: Generally match all punctuation that you see in the card. One exception: In the publication imprint information a comma , after place of publication can be replaced with a colon : which is the standard convention.
• Line spacing: There is no need to create line spacing unless it helps you. When we export the text line spacing is closed up anyway.
• Illegible text: Indicate illegible text or handwriting in single square brackets: [Dr?]. Remember the SHELF LIST stamp is not needed at all.
• Illegible text (hole punched in the card): If you can work out the hole punched characters eg from other words in the card, fill them in for us. If you are unsure, insert [O] (a capital O in square brackets) where you cannot fill in missing letters. Our Curators will check the actual collection item to fill the gaps.

What if I mess it up?

• Don't worry! We can easily get the text back if you accidentally delete it.
• Do leave us a Page Note (see below) to let us know though.

Page Notes

• Leave a Page Note if you want to draw the curators' attention to any issues/factual errors with the card (apart from obvious typos you have corrected).
• Important: SAVE CHANGES to your transcription BEFORE adding a Note.
• We'll investigate and any errors will likely be corrected before we incorporate this index card data into our online systems.