Vault Early Papers of the University Box 2 Document 72

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The Rt. Rev. Bishops, Otey, Elliott, Green, Rutledge, Atkinson, Davis & Gregg; the Rev. Messrs Curtis, Leacock, Glennie, {struckthrough: The} Mitchell & Crane; Messrs Whittle, Fairbanks & Pollard.

On motion of Bishop Gregg, it was Resolved, That the President of the Board be requested to communicate with Mr. Thos. W. Adams, in reference to the plans suggested by him, for the erection of a collegiate building by citizens of Louisiana, & to give the assent of this Board to the same, & that we gratefully appreciate the interest expressed by him in reference thereto.

On motion of the Rev. Mr. Mitchell, it was Resolved, That Geo. R. Fairbanks, Esq. be requested to act as a Committee, on the part of this Board, to make all necessary arrangements with the Sewanee Mining Co., as those now representing the interests of said Company, to carry into effect the original contract & stipulations of said Company, which have been made at any time with this corporation: -- & that he also be authorized, in connection withFrancis B. Fogg, Esq., to make any other arrangements that may be requisite to complete the titles to the University lands.

On motion of Mr. Whittle, it was Resolved, That the Chancellor be requested to make, in the absence of Col. Barney, such arrangements as he may deem best, to preserve the grounds, buildings, papers & other property of the University, & to place some proper person in

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charge of the same.

On motion of Mr. Fairbanks, it was Resolved, That the Executive Committee be authorized to arrange the Reservations required for the use of the University, & around the Springs, & also to lay {struckthrough: off} out public {struckthrough: gr} grounds, avenues, streets, &c; & shall give two months notice of the time of leasing of the lots on the domain.

The size & shape of the lots, & the terms, conditions & mode of leasing thereof, shall be determined by the Executive Committee, who shall have full discretionary power in {insert symbol}reference to all matters connected therewith.

On motion of the Rev. Mr. Mitchell, it was Resolved, That the Rt. Rev. James H. Otey, D.D. L.L.D, the Rt. Rev. L. Polk, D.D., the Rev D. Pise D.D., G. R. Fairbanks, {struckthrough: Esq.} L. N. Whittle, & Daniel Griffin, {insert symbol}Esqrs. be the Executive Committee of this Board, until the next Annual Meeting of the Board, to perform such duties as have been or may be devolved on {struckthrough illegible: them? term?} such a Committee, -- by the action of this Board; three of such Committee constituting a quorum: -- and that the Chancellor be authorized to draw upon the Treasurer of the University to defray the expenses incurred by any of the members of said Committee in attending its meetings.

On motion, the Board adjourned to meet at the call of the President.

Columbia S. C. Oct. 21. 1861.

The Board was called together by the President, at the residence of H. Green, Esqr., & opened with prayer by Bishop Elliott.

Upon calling the roll, the following members were found to be {insert symbol:}present. The Rt. Rev. Bishops Otey, Elliott, Green, Rutledge, Atkinson, Davis, Gregg & Lay; the Rev. Messrs Curtis, Leacock, Glennie, Mitchell & Crane; Messres Whittle & Fairbanks.

The Committee on Finance presented the fol-

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lowing additional Report.

The Committee on Finance report{struckthrough: ed} the receipt of Reports from the Treasurer of the University, & from the Treasurers for the Dioceses of La., Miss., Ala., & Fla., & ask{struckthrough: ed} permission to re tain said Reports in their possession, until they shall have made the statement of the financial affairs of the University required by a resolution of this Board.

On motion of Bishop Ellioott, the permission asked by the Committee on Finance was granted.

On motion of the Rev. Mr. Mitchell, it was Resolved, That the Secretary cause to be printed 1000 copies of the proceedings of this meeting of the Board, & send ten copies to each of the Bishops in the Board, five copies to each of the other Trustees, two copies to the general, & to each of the Diocesan Treasurers of the University, & one copy to each person who has subscribed to the endowment of the University; & after reserving one hundred copies to be presented for the use of the Board of Trustees, to distribute the remaining copies at his discretion: and if the Journals of proceedings of the Board at the meeting held at University Place, Oct. 9th. 1860, have been destroyed by fire, to have said proceedings {insert symbol}republished with the proceedings of this meeting.

On motion of the Rev. Mr. Crane, it was Resolved, That such funds as shall be specially contributed for the purpose, be applied to the establishment of a {illegible strikethrough: pre?} Preparatory School at Sewanee, under the direction of the Executive Committee.

On motion of Mr. Fairbanks, it was Resolved, That the Executive Committee be authorized to draw upon the Treasurer {struckthrough: of} for

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such funds as may come into his hands as may be requisite to carry into effect the resolutions of this Board.

On motion of the Rev. Mr. Mitchell, Mr. Craighead was {struckthrough: el} re-elected Treasurer of the Board.

On motion of Mr. Fairbanks, it was Resolved, That the thanks of the Board be tendered to the {illegible: outing?} Secretary.

On motion, the Board adjourned sine{underlined} die{underlined}.

{illegible: Attest?}, W. C. Crane, James H. Otey --

Sec'y Pro. Tem. Pres.