Meeting Minutes: Community Council of Sandy Spring Neighborhood, 1940

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Report of the Meeting of the Community Council of the Sandy Spring Neighborhood Held March 29, 1940

The meeting was called to order by the President.

The Secretary then read the minutes of the February Meeting and of the meeting held March 18, 1940. Both of these m inutes were approved as read.

He then read communications from Dr. Ellicott, The Montgomery County Federation and the Taxpayers Association of Montgomery County. These communications were filed with no action taken.

The Committee on Utilities reported that on further reduction in electric rates may be expected as the present time nor in the near future.

The Fire Cistern at Sherwood School is to be located Monday, April 1, 1940. Total figures now lacking are those for the connection of the cistern to the rooves of the building.

The Special Committee on Zoning reported progress. The final map is finished and it is reported that the County Commisioners have finished their revisions of the regulations.

The next meeting being the Annual Meeting all affiliated organizations are requested to nominate one member at large for each of the districts represented by the Council. These districts roughly correspond with the first and second pricents of the 8th election district and the Colesville election district. Each orgaization is also requested to appoint an Annual Member for the 1940-1941 year and also a Special delegate to present these names at the Annual Meeting which will be held on the last Friday in April at 8 P. M.

The Treasurer requests that all affiliated organizations who have not paid their dues for the current year do so before the Annual Meeting so that the books for this year may be closed. These dues are $5.00.

The members retiring this year are (1) All Annual Members (2) C. B Hurrey Chas, Conner Members at large T. Y. Canby The members at large remaining are A. D. Faruhar W. W. Moore Stanley Stabler J. W. Jones R. H. Lansdale G. R. Canby

All organizations are reminded of the By Law prohibiting any member, Annual or At Large, succeeding himself. On motion the meeting adjourned, John T. Bancroft Sect.

Last edit 7 months ago by Elizabeth328
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Report of the Meeting of the Community Council of the Sandy Spring Neighborhood Held April 26, 1940

The meeting was called to order by the President. The Secretary read the minutes of the March Meeting which were approved as corrected. He then read the commnications among others one from a Mrs. Skeets who wishes information on this neighborhood as to its desirability as a place of residence. This was turned over to the Committee on Publicity. It was moved, seconded and carried that the Committee which has been in charege of revising our constitution and By Laws shall be continued and it is hoped that it will have a report for the Organization Meeting to be held the last Friday in May. The Zoning Committee reported that the regulations for this area are now being studied by the Cincinnatti expert and that they will be presented to us when they are returned. The Roads Committee read a long letter on the locations of Snow Fences. The matter of the flooding of the Meeting House road was turned over to the new Roads Committee. It was announced that Francis Miller is organizing a system of trash disposal; all interested are requested to get in touch with him. The meeting adjourned to reopen immediately as the Annual Meeting of this organization. The President appointd the following tellers A. A LeMar A.D. Farquhar Mrs. S. O. Beebe The follwoing is a list of the organizations represented by their Special Delegates to the Annual Meeting and their Annual Delegates for the 1940-1941 season Club Delegate Alternate Annual Member Association Helen Farquhar Mrs. Weld Neighbors Helen Moore Montgomery Club M. C. Stabler Horticultural Society Helen Farquhar Sandy Spring Athletic Asso. John Thomas Wednesdy Club Mrs. A. Stabler, Jr. Lay Health Council Mrs. S. O. Beebe S. S. F. Fire Dept. R. T. Cuff Olney Grange C. B. Graham Enterprise Club Mr. C. B. Hurrey Parent Teachers Asso. A. A. LeMar Home Interest The Treasurer read his Annual report which follows: Annual Report of the Secretary of the Community Council of the Sandy Spring Neighborhood Presented April 26, 1940.

For the 1939-1940 year of the Council the following were members of the organization Mr. & Mrs. A.D. Farquhar Stanley Stabler Jos. W. Jones B[?]. R. Canby C. B Hurrey T. Y. Canby Wm. W. Moore Mrs. & Mr. F. K. Metzger R. H Lansdale Spencer Brown Chas. Connor Ellis Manning

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Cont'd #2 A. A. LeMar Joseph Peter F. W. MacReynolds J. T. Bancroft Wm. J. Thomas Miss Mary Magruder R. L. Barnes During the year the Lay Health Committee and the Sandy Spring Athletic Association were added as affiliated organizations. Again this year the question of the Zoing of this neighborhood was the subject that was uppermost in our minds. This matter has been broguht much nearer a successful conclusion. The final maps have been prepared but as yet the regulations have not been revised by our Special Committee handling this matter. The addition to the Elementary School was finished and that building is now large enough to take care of the entire elementary school leaving the old building for the use of the Junior and Senior High School. We have advocated the construction of a fire cistern on the school grounds and I believe that one will be built in the near future. We have watched the general utilities in the neighborhood and have been successful in securing the information on those things requested by the affiliated organizations. We have not been successful in securing a public bus service between this area and Washington; and it is my belief that such service will not be secured until the population of this area is sufficietly large to allow this service to be operated at a profit. This report is respectfully submitted to the Commity Council of the Sandy Spring Neighborhood and the Special delegages to the Annual Meeting of that organization by its secretary. John T. Bancroft The Treasurer then gave his Annual Report Annual dues Civic Federation $15.00 Bal. brough forward $20.17 Typing and Postage 26.25 Amount Collected 45.00 Supplies 12.85 from dues 65.17 Total $54.10 54.10 Special Funds disbursed $59.70 Balance to date 9.07 on hand for 1940-'41 14.07 Treasurers Report April 26, 1940 John T. Bancroft The election of three members at large to serve for the next three years then took place with the following result Brookeville District Ellis Manning Olney District Thomas Hyde IV Colesville District Albert Stabler, Jr. The meeting then adjourned, John T Bancroft, Secty.

Last edit 3 months ago by Sandy Spring Museum
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Report of the Meeting of the Community Council of the Sandy Spring Neighborhood Held June 28, 1940.

After the reading of the minutes of the May Meeting the Secretary read the report of the Special Committee appointed to revise our Constitution and By Laws. This report was adopted as revised.

A copy of this report is enclosed herewith and all affiliated organizations are expected to take some action on this matter and report their action no later than the July Meeting of this organization.

Mr. Graham said that Mrs. Miller is collecting clothes for the Red Cross.

A. A. LaMar reported that the War Relief Drive in this area netted three times its quota.

The making of Caution Figures to be placed in front of Sherwood School at certain hours during the school day was referred to the School Committee for study and action.

The control of the use of Fire Crackers in the villages was referred to the Legislative and Finance Committee for study.

It was reported that a new district Nurse has been secured. She will start July 1, 1940 and will take up the duties as Nurse for the Demonstration Area, Sept. 1, 1940.

John Thomas reported that a Model Aeroplane Club is being started by Mr. Russel Boyd. All interested in joining the Club should get in touch with him.

On motion the meeting adjourned,

John T. Bancroft,

Sect.--Treas.

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Report of Special Committee on Revision of Constitution and By-Laws. The Special Committee appointed to consider revision of the Constitution and By-Laws of the Community Council of Sandy Spring submits the following report: During the past few years there has been evidence of a declining interest in the work of the Council. Attendance at meetings has not been satisfactory, and reports of Council activities made by members to their respective organizations have been received with growing indifference. It is not in order for this Committee to present an argument for or against the continuation of the Council as a factor in the life of the Community. We believe it has served a useful purpose and that it will prove of still greater value as our rapidly growing population brings us face to face with new problems. When the Council first came into existence we were definitely a rural Community. Today there is every prsoepct of our being confronted with the complicated problems of suburban life in the near future. What can be done to put the Council into better shape to serve us under these new conditions: Our present constitution provides for a purely representative, highly democratic body, without the power to act on its own initiative, except in an emergency. Matters referred to it by any of its constituent organzations and questions raised within the Council itself are discussed in open meeting and are usually referred to a committee for investigation and report. If the report of the Committee is accepted any proposed action contained therein must be referred back to the constituent organizations for consideration, and the approval of a majority of them must be obtained before action can be taken by the Council. As a result there is frequently a delay of two or three months before any step looking toward results can be taken. Very frequently, only two or three of the member organizations take any action whatever on the matters referred to them. It has been our aim in formulating the suggestions that follow to simplify the election procedure to be used by the member organizations in choosing their representative and to speed up and make more effective the work of the Council by eliminating the present referendum system. Suggested Amendments. 1. Art. 1, Sec. 4 now reads as follows: "The members representing the affiliated organizations shall be elected annually by their respective organizations for the term of one year and shall be ineligible for re-election until one year has elapsed from the completion of their previous term of office." Your committee suggests as a substitute for this Section, the following: "The Delegate and the Alternate representing the affiliated organizations shall be elected annually in the month of March by their respective organizations and shall take office at the annual meeting in April." 2. Art. 1, Sec. 4A now reads as follows: "three members at large of the Council shall be elected each year to serve for a term of three years and no members at large who shall have served a term of three years shall be eligible for re-election to the Council as Members at Large until one year has elapsed." Your Committee suggests as a substitute for this Section the following: "Three members at large of the Council shall be elected at the annual meet-ing in April of each year, by the members of the Council, and shall be elected for a term of three years." 3. Art. 1, Sec. 5 now reads as follows: "A meeting of the Council in con-

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