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Pacific Grove Retreat Association minute book
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Aug 18th 1876.
Association met pursuant to adjournment (see page 11) on the Grounds of the Association, the president in the chair.
H.B [Heecock] led in prayer.
Minutes of previous meeting read and approved.
The Superintendent was ordered to run an avenue Seventy-five feet wide through the centre of Central Park from the five acre flat to the ocean, and to divide the remainder of the park into lots and offer them for sale.
The Supt was authorized to One thousand copies of Lithograph maps of the Grounds of the Association.
It was ordered that all property held by the Association shall be liable to a tax not exceeding five per cent per annum upon the purchase price of the Same, to carry forward improvements and to defray the expense of caring for the same.
The Supt was authorized to fix the price of lots and negotiate the sale of the same from this date onward.
F.F. Jewell, Secty
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The 1st Annual Meeting of the Pacific Grove Retreat Association was held at the Grounds of the Association, pursuant to notice gien as provided in By Laws of Said Association, commencing June 10th 1876 at 9 oclock A.M.
The meeting was called to order by G. Clifford, President.
There being no quorum present, the meeting adjounred to meet in the evening.
Evening Session June 15th
Geo Cliccord President called the meeting to order. F.F. Jewell led in Prayer. The following members were present. G. Clifford O Gibson. J.W. Ross G.O Ash. J A Clayton & F.F Jewell
J.W Ross Supt reported in part, and the considerations of report presented was postponed with a subsegment session.
Adjourned to meet at [8] oclock A.M June 16th.
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Friday June 16– 1876
Second Day
Association met as per adjournment the President in the chair.
Also discussion of business matters and relations with D. Jack, an agreement was entered into between said D. Jack and the Association releasing the Director of the Association Personal or otherwise from all financial responsibilities as liabilities on account of indebtedness already incurred and also [?ding] said D. Jacks to credit all proceeds from sales of lots to the Association until twenty thousand dollars should be paid. (See Document)
The President and Secretary were instructed to execute such agreement for the Association.
The report of J.W. Ross Supt. presented and postponed from yesterday was considered, accepted and approved and ordered placed on file.
A supplemental report was presented by the Supt (see document B.) and was placed on file, after the acceptance and approval of the same.
The notes on hand from sales of lots were passed over to D Jacks and his
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receipt taken for the same amounting to $972.50.
The Secretary was instructed to furnish copy of Articles of Incorporation for record in the office of the County Clerk of Monterey County before the first of July.
J.A. Clayton and F.F. Jewell were chosen an auditing committee on the accounts between D. Jacks and the association and also to examine the accounts of the Superintendents and settle the same on the part of the association.
The Association on motion proceeded to elect a board of DIrectors for the ensuing year, in the manner indicated in the By Laws of the Association.
The election resulted in the choice of the following
Board of Directors Otis Gibson J A Clayton Geo. Clifford F F Jewell G.O. Ash J.W. Hinds H.S. Sargent R McElroy C.V. Anthony T.H [Sinex] M.C. Briggs.
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The following were chosen. Officers of the Board. President Otis Gibson Vice [President] J A Clayton Secretary F F Jewell Treasurer R McElroy
Additional members of Executive Committee T H Sinex. Geo Clifford & C.V. Anthony
On motion it was ordered to grant a lot from the grounds of the Association in consideration of services in furnishing Analysis of certain springs of water connected with the grounds of the Association to Dr J.H. Wythe, upon the receipt of a certified statement of such analysis made by him.
Adjourned to meet to morrow June 17th at 10 O.clock A.M.
F.F. Jewell Secty
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Third Day Saturday June 17th
Association met at 10 AM Geo Clifford is the Chair.
D. Jacks submitted form of Deed which after slight corrections was adopted, and the Secretary instructed to procure five hundred printed copies, the form to carry the order for deed and the acknowledgement of the same.
J A Clayton was chosen a committee to examine the titles of the land of the Association and procure abstract of the same.
He was also instructed to furnish a map of the Ground for record in the Clerks office of the County of Monterey.
The Secretary was ordered to procure a seal of the Association for its use.
Adjourned to meet Monday June 19th 8 oclock AM
F.F. Jewell Secty
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Fourth Day Monday June 19th 8 oclock AM
Association met as per adjournment G Clifford is the Chair
Dr T.H Sinex led in prayer. The minutes of the previous sessions were read corrected and approved
The accounts of the Superintendent J.W. Ross were reported correct by the Auditing Committee and a draft ordered upon D. Jacks for the balance his due
The bill of I Hopkins for labor was audited and the motion was ordered paid. Also the the account Ezra Ackley & I.J. Ross for labor were audited and ordered paid.
The items of the above accounts were as follows J.W. Ross (Bal.) $376.48. I. Hopkins (Bal) $73.21 [?] E. Ackley $115.90. I.J. Ross $237.40 Total $803.18
A draft on D. Jacks in favor of the Secty was ordered drawn to pay the above.
An order was also drawn on D. Jacks in favor of F.F. Jewell for bill of expenses as Secretary.
On motion it was ordered that G.O. Ash be allowed $100– one hundred dollars per month and traveling expenses for services rendered as Supt since May 24th & until [the day?] of the [?] Meeting
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On motion the President and secretary were authorized to procure printed envelopes and letter seets for the use of the Association and for advertising purposes amounting to fifty dollars.
The President and Secretary were authorized to employ an agent or agents to sell the lots of the Association at a Commission of not to exceed ten per cent on the purchas price.
G.O Ash was made a committee to sell an account between the Association and Vandehurst & Sanborn of Salinas.
The Auditing Committee reported upon the Accounts of D. Jacks, that they had carefully examined the same and find them correct. See Page 400 Also filed Bal- ance sheet. On motion the terms offered by J.W. Ross in the matter of care of the grounds for the coming year were accepted except in the matter of furnishing team for his use
The Pres. and Secty were made a committee to complete negotiations with him if possible
The election of a Superintendent was on motion postponed for the present.
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The following Resolutions concerning the issuing of titles for lots was passed (Viz).
Whereas Caleb K [Ercanbrack] Ezra Ackley, Thomas B Hopkins [Irvin] Hopkins has purchased of the Pacific Grove Retreat Association Lots 16 & 18 Block 47 in the Grounds of the Pacific Grove Retreat in Monterey County as surveyed in July 1875 and now of record in the Recorder's office of said County.
Therefore Resolved that David Jacks be and is hereby authorized and instructed to make a good and sufficient Deed of said Lot to said Caleb K [Ercanbrack].
A Resolution in the form of the foregoing was passed instructing D Jacks to issue Deeds to the following named persons as follows.
J.W. Ross of San Jose Lots 3 & 4 Block 89 J W Ross [of San Jose Lots] 3 & 4 [Block] 210 1/2 Ezra Ackley Alameda [Lot] 6 [Block] 39 Irvin Hopkins [Alameda] [Lot] 5 [Block] 39 Irvin Hopkins [Alameda] [Lots] 3 & 4 [Block] 23 Thomas B Hopkins Los Gatos [Lot] 10 [Block] 39 Thomas B Hopkins [Los Gatos] 1-2-3 [Block] 22 David Tuttle Watsonville 24 & 25 [Block] 40 1/2 Mrs. Jane [Crook] 8 58
